Poland

Legal basis

• Crisis or armed conflict time

Polish law regulations concerning competence management in the time of crisis or armed conflict are as follows:

– Ustawa z dnia 21.11.1967 r. o powszechnym obowiązku obrony RP – Act of 21 November 1967 on universal duty to defend the Republic of Poland.
– Ustawa z dnia 23.08.2001 r. o organizowaniu zadań na rzecz obronności państwa realizowanych przez przedsiębiorców – Act of 23 August 2001 on organisation of tasks for national defence carried out by entrepreneurs.
– Ustawa o stanie klęski żywiołowej z dnia 18.04.2002 r. – Act of 18 April 2002 on state of natural disaster – specifies the conditions for implementing extraordinary measures in case of disasters, which may be either natural or human-made; defines circumstances and rules of declaring / calling off the natural disaster plan; defines duties of the governmental institutions in such cases.
Ustawa o stanie wyjątkowym z dnia 26.04.2002 r. – Act of 26 April 2002 on state of emergency – defines circumstances and rules of declaring / calling off the state of emergency; defines duties and obligations of the governmental institutions in such circumstances.
– Ustawa o stanie wojennym oraz o kompetencjach Naczelnego Dowódcy Sił Zbrojnych i zasadach jego podległości konstytucyjnym organom RP z dnia 29.08.2002 r. – Martial Law Act and Act of 29 August 2002 on the Polish Armed Forces Supreme Commander’s competence and his subordination to the state’s constitutional authorities – conditions and procedures of declaring / calling off the martial law, code of conduct for governmental authorities, rules of suspending and limiting human rights and freedoms during the martial law. Moreover, the act allows to impose on entrepreneurs additional tasks essential for state’s security or defence reasons. Receivership may be imposed over the companies or obligation of compulsory deliveries for certain producers of agricultural and other goods imposed on citizens and companies.
– Ustawa z dnia 26.04.2007 r. o zarządzaniu kryzysowym – Act of 26 April 2007 on crisis management – provides information on governmental institutions responsible for crisis management, their duties and code of conduct in this matters; provides also information on financial sources for tasks related to crisis management issues.
– Ustawa z dnia 29.10.2010 r. o rezerwach strategicznych – Act of 29 October 2010 on strategic reserves – defines rules of creating, maintaining, sparing, liquidation and financing of national strategic reserves. Such reserves are created in case of threats against national security and defence, public order and health, natural calamities or crisis situations. Strategic reserves may include: natural resources, materials, machinery, equipment, critical infrastructure elements, fuel, agricultural goods, medical goods.

• Urgent reasons (i.e. operational reasons)

Decyzja Ministra Obrony Narodowej nr 72/MON z dnia 25 marca 2013 r. w sprawie pozyskiwania sprzętu wojskowego i usług na Rzecz Sił Zbrojnych RP – Decision of Minister of National Defence No. 72/MON dated 25 March 2013 related to acquisition of military equipment and services for the Polish Armed Forces.

• Mergers-Acquisitions

Ustawa z dnia 24 lipca 2015 r. o kontroli niektórych inwestycji – Act of  24.07.2015 on control of investments.

• Foreign investments

No Security of Supply regulations in foreign investments

• Export licenses

Law regulations related to foreign trade in military goods, technology and services of strategic importance:

– Council Regulation (EC) No 428/2009 of 5 May 2009 setting up a Community regime for the control of export, transfer, brokering and transit of dual-use items;
– Ustawa z dnia 29 listopada 2000 r. o obrocie z zagranicą towarami, technologiami i usługami o znaczeniu strategicznym dla bezpieczeństwa państwa, a także dla utrzymania międzynarodowego pokoju i bezpieczeństwa – Act of 29 November 2000 on foreign trade in military goods, technology and services of strategic importance for state security and for keeping international peace and security;
– Rozporządzenie Ministra Gospodarki z dnia 13 marca 2015 r. w sprawie wykazu uzbrojenia, na obrót którym jest wymagane zezwolenie – Ordinance of the Minister of Economy of 13 March 2015 on list of military units requiring permit to become a subject to trade;
– Rozporządzenie Ministra Gospodarki z dnia 13 maja 2013 r. w sprawie zakresu informacji przekazywanych organowi kontroli obrotu przez podmiot dokonujący obrotu towarami o znaczeniu strategicznym w ramach zezwoleń generalnych – Ordinance of the Minister of Economy dated 13 May 2013 on scope of information required by authorities form entrepreneurs involved in trade of goods of strategic importance;
– Rozporządzenie Ministra Gospodarki z dnia 30 lipca 2012 r. w sprawie wzorów wniosków oraz zezwoleń na obrót towarami o znaczeniu strategicznym – – Ordinance of the Minister of Economy of 30 July 2012 on applications and permits required for trade in goods of strategic importance;
– Rozporządzenie Ministra Gospodarki z dnia 10 maja 2013 r. w sprawie ewidencji obrotu towarami o znaczeniu strategicznym – Ordinance of the Minister of Economy dated 10 May 2013 on maintaining register of goods of strategic importance;
– Rozporządzenie Ministra Gospodarki z dnia 19 maja 2014 r. w sprawie krajowego zezwolenia generalnego – Ordinance of the Minister of Economy dated 19 May 2014 on National general licence;
– Rozporządzenie Rady Ministrów z dnia 3 listopada 2015 r. w sprawie wykazu przedsiębiorców o szczegolnym znaczeniu gospodarczo-obronnym – Ordinance of Ministers Board of 3 November 2015 on register of entrepreneurs of strategic importance for economy and defence.

• Codes/Regulations involving Defence Industry

Program Mobilizacji Gospodarki na lata 2013-2022 – Economy Mobilization Program for the years 2013-2022.

SoS-relevant economic entities in the field of defence may have certain SoS storage obligations.

• Other?

Ustawa z dnia 10 lipca 2015 r. o Agencji Mienia Wojskowego – Act of 10 July 2015 on Military Property Agency (most important own tasks of MPA include:

– storage and trade in explosives, weapons, ammunition as well as products and technology for military or police purposes mentioned in the Act of 22 June 2001 on running business activities in the field of manufacturing and trade in explosives, weapons, ammunition, as well as products and technology for military or police purposes;
– cooperation with entrepreneurs conducting tasks in the field of national defence and security with regard to implementation of trade in goods, technologies and services of strategic importance for the national security mentioned in the Act of 29 November 2000 on foreign trade in goods, technologies and services of strategic importance for national security as well as for maintaining international peace and security.

Objectives of the national SoS policy

• to ensure that industrial resources needed to meet critical and urgent defense requirements are provided in a timely, effective an efficient manner;
• strong national industrial base as a prerequisite for ability to meet national operational needs, but also to help other nations;
• striving to strengthen European Defence Technological and Industrial Base in the field of defence and security.

National bodies involved and areas of responsibilities

Ministry of National Defence, Inspectorate for Armed Forces Support, Armaments Inspectorate, General Staff of Polish Armed Forces, Ministry of Development, Ministry of Finance, Military Property Agency, Material Reserves Agency.

The role of SoS in Procurement procedures (requirements, evaluation etc.)

In general, public procurement in Poland is done according to Act of 29 January 2004 Public Procurement Law (ustawa z dnia 29 stycznia 2004 r. – Prawo zamówień publicznych) –  defence procurement is described in its Chapter 4a “Contracts in the field of defence and security”. Transposition of the Defence Procurement Directive 2009/81/EC into national law has been reflected in this Act. The Act provides also list of exclusions when it shall not be used. One of them applies to contracts  concerning  production  or  trade  of  an  arm,  munitions  or  war  material provided for in art. 346 of the Treaty on the Functioning of the European Union if  this  is  required  by  primary  national  security  interest,  and  the  award  of  contract without  the  application  of  the  Law  will  not  negatively  influence  competitive conditions  on  the  internal  market  with  reference  to  products  which  are  not exclusively intended for military purposes. This exclusion is used for purchases important for national security interests – when the priority should be given to placing capabilities in military equipment production, repair and overhaul on country’s own territory as a critical element of SoS.

The Chapter 4a of the Act of 29 January 2004 Public Procurement Law provides guidelines for the contracting authority in respect to what it shall determine in the description of the subject matter of the contract placed in specification of essential terms of contract or  in the contract notice, in order to guarantee the security of supply. The guidelines mention:

1. commitment of the economic operator to supply the documentation demonstrating the  satisfaction of obligations regarding the export, transfer and transit of goods associated with the contract in the field of defense and security, including any supporting documentation received from the EU Member State concerned;
2. commitment of the economic operator to determine restrictions of the contracting authority regarding disclosure, transfer or use of the products and services or any result of those products and services, which would result from export control or security arrangements;
3. commitment of the economic operator to supply the documentation demonstrating that the organization and location of provided supplies allows it to comply with the requirements of the contracting authority concerning security of supply set out in the contract documents, and a commitment to ensure that possible changes in its supply during the execution of the contract will not affect adversely compliance with these requirements;
4. commitment of the economic operator to secure the capacity to perform the contract in case of additional needs required by the contracting authority as a result of a crisis, according to agreed terms and conditions;
5. commitment of the economic operator to supply the documentation received from the national authorities of the economic operator regarding the fulfillment of additional needs required by the contracting authority as a result of a crisis;
6. commitment of the economic operator to carry out the maintenance, modernization or adaptation of the supplies covered by the contract;
7. commitment of the economic operator to inform forthwith the contracting authority of any change in its organization, supply performance or industrial strategy that may affect its obligations to that contracting authority;
8. commitment of the economic operator to provide the contracting authority, according to agreed terms and conditions, with all specific means necessary for the production of spare parts, components, assemblies and special testing equipment, including technical drawings, licenses and instructions for use, in the event that it is no longer able to provide these supplies.

The Act provides also contract award criteria in the field of defence and security – the criteria include not only price, interoperability and operational characteristics, but also security of supply, life -cycle costs, cost-effectiveness, after-sales service and technical assistance.

According to the principles of Minister of National Defence Decision No. 72/MON dated 25 March 2013 related to acquisition of military equipment and services for the Polish Armed Forces. (Decyzja Ministra Obrony Narodowej nr 72/MON z dnia 25 marca 2013 r. w sprawie pozyskiwania sprzętu wojskowego i usług na Rzecz Sił Zbrojnych RP ):

in order to provide optimal solutions for military equipment use, maintenance, modernization or modification, such aspects as: IPR, licenses and security of supply – especially for critical technologies – should be included into the contract. Moreover, the decision stipulates that the feasibility study prepared before the tender procedure is announced, shall contain information on means how to acquire military equipment or services including risk analysis for the acquisition and exploitation process, especially in the security of supply context.

Contractual terms on SoS

Contractual terms of SoS are considered and included into the defence procurement on case-by-case basis. They encompass the recommendations / provisions listed above. The recommendation from the Defence Directive and Polish Act of 29 January 2004 Public Procurement Law additionally facilitate process of assessing and requiring SoS guaranties in procurement procedures.

National policy on sharing information on stocks/inventories

Information required on other basis than rules of NATO agreements are considered on a case by case basis. Such information is perceived as sensitive.

Existing Bi/Multi-lateral SoS agreements

• Agreement on Priorities and Allocations System within the Alliance
• EDA Framework Agreement for Security of Supply between subscribing Member States in Circumstance in Operational Urgency

SoS Experts contact info

Aleksandra Borowicz
Senior Expert
Foreign Industry Cooperation Section
Armaments Policy Department
Ministry of National Defence
Telephone: +48 261 874 491
Fax: +48 261 874 037
E-mail: aleksandra.borowicz@mon.gov.pl

SoS PoCs/National representatives contact info

Karina Glapka-Wielogórska
Chief Expert
Industry Cooperation Division
Armaments Policy Department
Ministry of National Defence
Telephone: +48 261 874 664
Fax: +48 261 874 037
E-mail: kglapka@mon.gov.pl

Link to related national websites

www.mon.gov.pl – Ministry of National Defence
www.mr.gov.pl – Ministry of Development
www.uzp.gov.pl – Public Procurement Office
www.msp.gov.pl – Ministry of Treasury
www.iu.wp.mil.pl – Armaments Inspectorate
www.iwspsz.wp.mil.pl – Inspectorate for Armed Forces Support
www.arm.gov.pl – Material Reserves Agency
www.amw.gov.pl – Military Property Agency
www.sejm.gov.pl – website of lower house of the Polish parliament on which texts of all legal acts can be found (in Polish)

Library

 

Page Last Updated: 2 September 2016